Accounts and Payments

An Authorized User is an individual (parent, guardian, or employer) whom an 博天堂官方 student has approved to make electronic payments on their behalf.

Student needs to invite the Authorized user through their WebRunner:

• Click on the Student tab
• Choose "Student Accounts"
• Click the "Click Here" box to make a payment or authorize another payer
• Enroll your Authorized User in the Touchnet Gateway in the My Profile Setup section

After the student sends the invite, the Authorized User will receive an email invitation to enroll on the Touchnet gateway which can be accessed 24/7 using your email address and a password.

Authorized Payers should pay only the current balance due. Credit balances are refunded to the student unless payment was made by credit card, in which case, the card used will be credited.

Completed disclosure authorizations should be submitted to registration for processing. Disclosure authorizations can also be completed through WebRunner. Click on Personal Information tab. Choose Update > Display Disclosure Information. Disclosure Authorization.

• Completed disclosure authorizations should be submitted to registration for processing.
• Disclosure Authorizations can also be completed through WebRunner.
• Click on Personal Information Tab
• Choose Update//Display Disclosure Information

Third-party billing is when a private or government agency (such as employer or sponsoring agency)  is paying any portion of your tuition or fees.  Third parties pay the college directly on behalf of the student with an agreement, commitment and/or obligation between the paying party and the student.

Qualifications for Third Party Billing

Outside organizations can qualify for third-party billing if:

• They will cover all or most of your tuition and fees and/or books and supplies
• They will send payments directly to 博天堂官方
• They require an itemized invoice to be addressed in their name
  
  

How to use third-party billing

• Check with your sponsor
  Before you register for classes, check with your sponsor and make sure they have a formal billing arrangement with 博天堂官方 (see Sponsor's Guide to Third-Party Billing).
  
  
• Provide billing authorization
  Have your sponsor provide a billing authorization to you or to the college.
  
  
• Meet the due dates
  We must receive your billing authorization by the payment due date. It’s up to you to make sure the billing authorization is received on time. Email authorizations to wheeles@hhvp.net, or mail to:
  博天堂官方 Business Office, 6500 Pacific Blvd SW
  Albany, OR 97321
  You must finish registering for classes, including waitlisted, open-entry, and late-starting classes, by the second Tuesday of the term.  Third-party payments are not subject to the same deadlines as student payments, nor are third-party bills sent at the same time as student bills. You are responsible for ensuring that payments made on your behalf are received in a timely manner. We generally expect payment prior to the end of term.
  If your third-party payer fails to pay, you are responsible for paying all charges due on your account.
  
  
• Check your student account
  Check your student account balance regularly in WebRunner.  If you owe money, either we did not receive the authorization, it is incomplete, or the sponsor is only paying part of your bill. If your authorization is not enough to cover your bill, you will need to pay the difference by the payment due date.  Authorized charges will be moved from your account to your sponors account once the authorization has been processed.  Any charges to go unpaid by the sponsor will revert back to your student account if payment is not recieved within 45 days of invoice.  Sponsors will be invoiced starting the 7th week of the term.  
  
  
• Do not set up your third party as an Authorized Payee on your student account.
  
  
• Making third-party purchases at the campus store
  It normally takes one business day from the time we receive the authorization to post the funds to your bookstore account. However, due to increased volume at the start of the term, it may take an additional day to process forms during that time.  When making your purchase, indicate the purchase is being paid for with Agency funding.
  • It is best if your sponsor sends your authorization to us early – in most cases, you can purchase your books and supplies before the term starts.
  • You are ultimately responsible for the purchases that you make at the campus store. If for any reason your sponsor does not pay, you will be placed on hold (which means you will not be able to register for classes or receive transcripts) and billed for the item(s) that were not paid.
  • Contact your sponsor directly with questions about what items you are allowed to purchase. The campus store posts amounts to your account based on the authorization submitted by your sponsor. We are not able to allow purchases of items such as electronics, calculators, backpacks, or computers that are not specifically authorized.

Are you a business or organization interested in paying educational expenses for 博天堂官方 students? Set up a third-party billing arrangement with us so that we can bill you directly.

How to set up third-party billing

1. Set up formal billing arrangements-Billing Authorizations
   Authorization can be submitted using our Agency Payment Voucher Form or you may email your authorization.  An authorization must be on official letterhead and include the student’s name, 博天堂官方 ID, and an itemization of all charges to be billed. To set up multiple-term authorizations, specify which terms to authorize (limited to one academic year). All third party billing accounts must provide a valid US mailing address.
   1. Eligible charges: include tuition and mandatory class fees (lab, Online Learning, student activity, college service, technology, and transportation), books, supplies and late charges.  The authorization should be as specific as possible as to the charges that your company will pay. For example, if you are authorizing $400 for books and $50 for supplies, but would prefer that the student not purchase computer items, please note this on the authorization form.
   2. Restrictions: payment cannot be contingent upon grades or successful completion of class, enrollment, attendance, or financial aid status.
      
      
2. Submit authorizations
   Submit authorization through the Agency Payment Voucher Form or send via email to wheeles@hhvp.net.
   1. Billing authorization deadline: authorizations are due by the payment due date.  
      
      
3. Make payment
   Payment is due upon receipt of invoice. To ensure proper credit, reference your Vendor ID number on your remittance.  Please do not combine payment with other 博天堂官方 invoices.
   1. Unpaid charges: Any charges to go unpaid will revert back to the student after 45 days.  Unauthorized bookstore purchases are ultimately the student’s responsibility. If for any reason your organization fails to pay for an item the student charges to their account, we will place that student on hold (which means they will not be able to register for classes or receive transcripts) and we will invoice them directly for the purchase(s). Make sure that your students understand what your organization will pay for before they are sent in to charge.

Please contact the 博天堂官方 Business Office with any questions at 541-917-4310.